A bill book is not a single bill — it is the running register of every bill you raised. Add each bill, watch the serial, the totals and the outstanding update live, then print the whole register as one sheet.
The register you keep decides which columns the sheet carries.
The statutory register of sales invoices. Shows the party GSTIN and the tax split so the sheet ties up with your GST return.
Columns: Serial, Bill No., Date, Party Name, GSTIN, Taxable Value, Tax, Amount
The page header of every printed bill book page.
One line per bill raised. The register numbers itself as you go.
Edit any cell and the register sheet, totals and preview re-render instantly.
Address
Phone: —
Period: —
The bill book is the register, not the bill. Rule 36 of the GST Rules wants invoices preserved in order, and every other register — cash book, POS summary, daily sales — is a different cut of the same data.
| Format | Who keeps it | Key columns | What it proves |
|---|---|---|---|
| GST Bill Book | Any GST-registered dealer, trader or distributor | Serial, Bill No., Date, Party, GSTIN, Taxable, Tax, Amount | B2B / B2C series GSTIN of buyer Tax breakup |
| Simple / Cash Book | Retailers, kirana stores, service firms, clubs | Date, Receipt No., Party, Amount In, Amount Out, Balance | Running balance Opening balance |
| Retail / POS Bill Book | Shops billing on a counter all day | Serial, Bill No., Time, Items, Amount, Payment Mode | Unbroken daily series Time stamp |
| Daily Summary Bill Book | Multi-counter stores, franchises, daily reconciliations | Date, No. of Bills, Total Billed, Cash, UPI, Card, Other | Day-wise totals Mode split |
Choose GST bill book, cash book, retail POS bill book or daily summary. The columns of the register sheet change instantly.
Enter your shop name, GSTIN and the from-to dates the register covers. An opening balance is available for the cash book.
Type each bill with its number, date, party, amount, mode and status. The serial, subtotals and outstanding update as you type.
Review the A4 register sheet with its blank carry-forward rows, then download a print-ready PDF for your files.
A bill book format is the ruled register in which a business records every bill it raises, in one continuous running series. It is not a bill — a bill is a single transaction document. The bill book is the book of records that sits behind all of them, and it exists for three reasons: to prove the invoice series has no gaps, to let any single entry be traced back to its invoice, and to let the day's sales be totalled without re-reading every bill. A standard bill book carries a running serial number, the invoice or bill number, the date, the name of the buying party, the amount, and the payment status. A GST bill book adds the party GSTIN and the taxable value and tax split, so the register can be compared line by line against the GSTR-1 and GSTR-3B filed with the department. That reconciliation is the single strongest defence in a GST audit.
Beyond GST, the same idea takes other shapes. A cash book is a register of money coming in and money going out with a running balance, and it is what a small retailer actually reconciles at the end of the day. A retail or POS bill book adds a timestamp and a payment mode to every line so that the counter sales of the day can be split between cash, UPI and card. A daily summary bill book collapses the day into one line per date with the number of bills and the total value — useful for a multi-counter store or a franchise that needs one number per day. Rule 36 of the CGST Rules requires every invoice to be preserved in order for at least 72 months from the due date of the annual return in which it is reported, which is why a properly numbered, tamper-evident register is not just good practice but a legal requirement.
Every business document has its own legal shape. Build the rest of your paperwork with the same free, instant-PDF approach.
My Metaji numbers every invoice continuously, builds the register for you, and files your bills and GST returns without a single re-typed figure.
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